THE ORGANISATION
Leixlip Youth Premises Group CLG?s mission is to be a positive focal
point for the Community of Leixlip and to strive to meet the needs
young people and the wider local community in an all-inclusive way
through the provision of space which supports the promotion of
participation in, social, intellectual, educational and recreational
activities.
Our Main goal is to be a positive point of convergence for the
Community of Leixlip and to endeavour to address the issues of the
local community in a comprehensive manner through the provision of
space which bolsters the advancement of investment in social,
relaxation, instructive and recreational exercises.
VISION - The Leixlip Youth Premises group?s vision is for a safer,
stronger and more cohesive community, with opportunities for
self-development and growth being accessible by all members of our
community, to work to enhance the quality of life for the residents of
Leixlip.
The Leixlip Youth & Community Centre?s vision is for a more secure,
more grounded and increasingly firm network, with open doors for
self-improvement and development being available by all individuals
from our locality, to work to upgrade the personal satisfaction for
the residents of Leixlip.
VALUES - Our work will be guided by our principles and commitments to:
* ?_Inclusiveness _? We respect people, value diversity and are
committed to equality
* ?_Respect _? LYCC was built on respect, respect for each other,
respect for our community and respect for our Centre.
* ?_Quality _? We strive for excellence through continuous
improvement
ABOUT THE CENTRE
* The Leixlip Youth & Community Centre is a busy facility and offers
a wide range of weekly activities and classes - leisure, fitness,
educational and recreational activities, as well as youth clubs and
parent toddler groups. We have rooms available for community groups,
training, classes, afterschool activities, health + fitness classes
and more.
* ?The Centre is the only facility of its size and scope serving
the entire Leixlip community, and comprises of a modern youth room,
large hall with kitchen facilities, coffee shop as well as offices
with long term tenants located in Newtown House building. For more
information about LYCC , please see www.lycc.ie
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THE ROLE
THE CENTRE SUPERVISOR is responsible for overseeing the operational
management of the Centre.
REPORTING TO: Board of Management
HOURS: **Apply on the website** -**Apply on the website** hours per
week
LOCATION: We are located on a campus beside Leixlip Library in Confey,
Leixlip.
The ideal candidate will relish a new challenge, thrive on working in
a small team environment. They will have strong organisational skills,
time management, administrative, computer literacy/IT and report
writing skills. Flexibility and a strong teamwork ethic are a must. A
good understanding or knowledge of the workings of community and
voluntary organisations would be an advantage.
PERSON SPECIFICATION ? KEY COMPETENCIES
* ?Pragmatic and practical approach to managing the workload within
a small organization
* ?Ability to work on own initiative and as a member of a team.
* ?Commitment to working with integrity, following policies and
procedures at all times.
* ?Strong written and oral communication skills including report
writing with exceptional attention to detail.
* ?Managing finances (budgets and expenditure) for a small
organization or large project, including monitoring of funding and
processing payments.
* ?Initiative, good judgment and analytical skills.
* ?A high level of IT skills including MS Office and Google Suite,
being able to learn to use new software/apps
* ?Excellent interpersonal & communication skills and the ability
to build relationships with key stakeholders internal and external.
* ?Be able to multi-task and to work to deadlines.
* ?A commitment to the role and value of the community and
voluntary sector.
DUTIES
You will be required to perform duties as specified below and as
outlined to you at interview and any other duties which may be
assigned to you from time to time as appropriate to your position and
qualifications, however core duties will be as follows:
SUPERVISOR/ADMINISTRATION/ACCOUNTS
* ?Support the overall day-to-day operation of the Centre.
* ?Supervision of staff and volunteers ensuring systems and
procedures are implemented and followed.
* ?Assign weekly rosters, sign off on timesheets, annual leave
requests, track absences, sick leave etc.
* ?Recruitment and induction of volunteers.
* ?Maintain Payroll systems, Revenue returns.
* ?Maintenance of online accounts system Surf Accounts including
invoicing, issuing receipts for all monies received, preparing bank
lodgements, control of petty cash, banking online.
* ?Financial management, income and expenditure reports, liaison
with Treasurer(s) and Secretary.
* ?Maintain for company accounts.
* ?Procurement of goods and services within budget.
* ?Oversee budget, month end accounts, bank lodgements.
* ?Preparation and submission of grant applications, reporting and
Pobal Returns.
* ?Monthly reports to the Board.
DAY TO DAY OPERATIONS
* ?Acting as first point of contact for Centre, Meet and greet
public/visitors as required.
* ?To support customers and users of the Centre in a polite and
responsible manner.
* ?Maintain diary of activities, record systems, keeping all admin
files/information resources up to date.
* ?Organising and coordinating office operations and procedures.
* ?Manage the relationships with a range of key users and liaising
with user groups, coordinate the rental of rooms ensuring Insurance is
produced indemnifying LYPG.
* ?Pobal and other grant funding agreements kept up to date with
full compliance requirements of each funder.
* ?To ensure the building that it is managed and maintained so that
the Centre is compliant with health and safety standards.
* ?Marketing and Business development of Centre including social
media accounts and website.
* ?Identify procedures to improve the efficiency in the
administration of the Centre.
* ?Supervision of the Centre as required including opening and
closing, setting alarms.
* ?To carry out general reception duties including dealing with
customer queries, telephone duties, assist with photocopying,
directing the public on using the computer and giving assistance as
required.
The hours of operation of the Centre are between 8.**Apply on the
website**am and 9.**Apply on the website**pm covering Monday to
Saturday (and Sundays on occasion). Flexibility in approach to working
hours is necessary as the assigned working week may include hours in
the evenings and at weekends. The working hours will be subject to
alteration having regard to public demand for the use of the facility.
APPLICATION DETAILS
Send CV and cover letter to **Apply on the website** by 5pm Friday 4th
February **Apply on the website**.
Please outline in your letter your relevant skills and experience
along with why you are interested in this role. Also please include
your earliest availability to take up the role if successful.
SHORTLISTED CANDIDATES WILL BE CALLED FOR INTERVIEW WEEK BEGINNING 7TH
FEBRUARY **APPLY ON THE WEBSITE** and will be required to complete
Garda Vetting form. This role is part funded by Pobal?s CSP
Programme
We need : English (Good)
Type: Permanent
Payment:
Category: Others
